Project Robin Hood
The community pitches votes and decides how to spend $100,000 for Project Robin Hood, a participatory budgeting project in the City of Melville.
Project Robin Hood is back!! 2016/17
Grab a share of the loot! $100,000 up for grabs.
To submit your project idea, join the conversation or register for project updates visit:
What is Project Robin Hood?:
Project Robin Hood is a City of Melville innovation that provides $100,000 distributed via a number of small grants ($1,000 - $20,000) for projects presented by community groups, not-for-profit organisations, businesses and individuals. It's a unique opportunity for you to connect with your community and build better neighbourhoods.
Unlike traditional funding programs, approval of the grants is conducted by the community through an online voting process using a 'budget allocator'.
Get together with your neighbours, groups, local organisations or businesses and start thinking about how you can grab a share of the loot..
Key Dates for Project Robin Hood Round III:
- 1st February 2017 - Submissions Open
- 17th March 2017 - Submissions Close
- 10th April 2017 - Voting Opens
- 15th May 2017 - Voting Closes
- June 2017 - Winners Announced
Project Robin Hood - Frequently Asked Questions
Have you got lots of questions? Have a look at these FAQ's for all the answers.
- How do I get involved?
- Can I submit more than one application for different projects?
- We’ve got a great idea but it may be a bit too big for Project Robin Hood. What should we do?
- I love the idea but I can’t think of what to apply for. Can you help?
- We're planning on building something on land owned or managed by the City. Does that mean we hand what we create over to the City when we've built it?
- What will my (the community) role be in this process and what is the City of Melville's role?
- Will all submitted applications appear on the website for public voting?
- How do we submit an application?
- How do we vote?
- What happens if our project is successful?
- What happens if our project is unsuccessful?
- We’ve run into a snag. Can someone at the City help us fix it?
- What happens if our garden dies or our community gazebo is vandalised?
- We’re halfway through and we’ve run out of money/supplies. Can the City give us more? It’s for a good cause.
- What happens if we don’t spend all the funds at the end of the project?
- What happens if we don’t finish our project within 24 months?
Get together with your neighbours, community group or other businesses in your area and brainstorm ideas for local projects, such as a community verge garden, seating and event or activity or even a wall mural. Why not book the free Friendly Neighbourhood BBQ Trailer and make an afternoon of it? Here is information about the Friendly Neighbourhood Grant and Trailer.
Once you have an idea, come along to one of the two community sundowners for more information, to share ideas or for some technical assistance.
A: Yes! You can submit as many applications as you, your business or your community group like, BUT only the most popular project (most votes) per group, individual or business will be funded. Remember you only have 12 months to start your project, so one per year is a great start!
For example: if a community group (local residents in a street), submit 4 applications, one for a water fountain, one for a community garden, one for a park bench and one for a portable library in the park, and the portable library in the park gets the most votes, this will be the project that is funded by Project Robin Hood for this round. As for the other projects, you could try other sources of funding, donations or try again for the next round of Project Robin Hood funding.
Easy, just start small! Break the project into steps and set your targets for half or a quarter of whatever your ideal might be. Then apply for funds accordingly.
You’ll be amazed at what can happen once you get started. People show up out of nowhere to help. Companies with PR money prove even more generous than anyone dared dream. Someone will have exactly what you need lying unused in their garage and they’ll be delighted to give it to you.
Last year one of the groups generated so much momentum in the planning of their idea that they didn’t even need community funding at all!
By all means! Why not ask Robin first, start a conversation today at www.melvilletalks.com.au/projectrobinhood or we can put you in touch with previous grant recipients and you can have a chat to one of them.
We're planning on building something on land owned or managed by the City. Does that mean we hand what we've created over to the City when we've built it?
Once completed it does not get handed back to the City as an “asset”. The City indemnifies you from liability once the structure is complete, which means you don’t have to have it insured or anything like that but you do need to keep the site safe while you build and ensure it remains safe once it’s completed. If a complaint is made in relation to what’s been created, the City may then assess whether there may be a level or risk associated to it and work with the community to resolve it.
Remember the real aim of Project Robin Hood is stronger communities. Ultimately, of course, you’re not a contractor building things to order for the City. You’re a citizen who is creating something for his or her community. The City ruins this citizenship model if it acts like a big brother and takes over the maintenance of new structures.
The best way forward is good planning at the submission phase. Factor into your budget costs for professional contractors or builders if this can’t be accessed in your community. It’s also a good idea to include a few years maintenance costs - paintbrushes, varnish, paint etc.. Down the track don’t forget there may be local businesses that might love to help with your winning idea! Maybe you could get them involved with a simple sponsorship?
You are a citizen and the ‘creator’ of the project. Your role, along with members of your group is:
- Devising project ideas
- Identifying people in the community to work with
- Costing the project and making sure you include everything – eg. tradespeople, ongoing maintenance, a launch or celebration of your project
- Putting the application together
- Applying for Project Robin Hood funding
- Encouraging people to vote for the project!
- If/when your project gets funded:
- Working out what needs to be done, when, how and who will do what - remember – it’s your community project
- Spending Project Robin Hood money responsibly
- Encouraging others to get involved and donate time, money or supplies
- Managing the project, problem solving
- Involving and communicating with the community
- Liaising with the City (if building on public land) to make sure infrastructure’s not damaged
- Completing the project
- Celebrating when you are finished
- Sharing successes!
- Maintaining the asset/structure into the future
What would the City of Melville’s role be in this process?
The City of Melville is the ‘facilitator’. Their role is:
- Administering the voting process
- Engaging with the wider community and encouraging them to enter or vote for their favourite projects
- Facilitating project funding
- Finding ways to say “yes” to the spirit of your project
- Providing an “Ombeardsman” to each Robin Hood project. Ombeardsmen will be points of contact and people to bounce ideas off. Ombeardsmen will encourage the groups if required, but will not be directly involved in managing or completing Robin Hood projects
- Helping with location of underground infrastructure if required
- Helping groups keep things “safe and legal”
- Helping unfunded groups find other sources of funding
- Facilitating contact between groups
All submissions are considered by the submissions review committee (made up of Youth Advisory Council members and key City of Melville staff) before public voting. If your project meets the funding criteria – which is: Is it safe, legal and in the spirit of the project?, then YES your project will be put up for public voting. If we need to contact you for more information or clarity, we will do this prior to the project going up for the community vote.
You will need to complete a Submissions Template, or call us on 1300 635 845 and we will mail one out for you. These will be available soon but check key dates for when submissions open. Don't worry, it doesn't need to be fancy!! Follow the instructions on how to submit your project idea, it can by via email, by mail or in person.
Voting is open to residents, school communities, not for profit agencies, community groups and business owners in the City of Melville from 10 April, 2017 until 15 May, 2017.
Register at www.melvilletalks.com.au/projectrobinhood then you are ready to vote when voting opens on 10 April, 2017. We will require your email address, but we promise we won’t spam you, just update you on Project Robin Hood, you can always unsubscribe after if you like. One vote per email address. We encourage young people to vote too! So get the family involved.
Due to the ‘Budget Allocator’ being an online tool, we do not have any ‘paper voting slips’ but one of our friendly Libraries would be more than happy to help you access the voting site so you can vote.
- You will be contacted by the Youth Advisory Council in writing advising of your projects’ success. This letter will also include a simple ‘contract’.
- You have 12 months to start the project. You will also be assigned an ‘Ombeardsman’ (a City of Melville staff member, who is your contact for your project if you require any technical advice or have a question).
The voting results will be published on www.melvilletalks.com.au/projectrobinhood website If your group is still keen to pursue the project, contact us and we will assign you an ‘Ombeardsman’ to advise you of other ways to gain funding. Or, there is always the next round of funding to consider.
We can sometimes offer limited technical advice but it’s far better if you think of ways to use (or expand) your own networks to solve the problem.
Let’s say you’re having trouble with your community garden. Maybe there’s someone else nearby who’s worked in a community project like yours before? Could you approach the local Men’s Shed or a nearby carpenter for offcuts to use as stakes? Is there an internet forum you could join? Maybe you could ask someone at the local nursery about how to get rid of cabbage moths? Questions like that will win the day for your garden and they’ll build the long lasting, deep rooted connections that make a community strong.
We also strongly suggest you factor in a 5 year maintenance budget in your application. Say your picnic bench needs re-varnishing every 6 months, or your nature play needs re-mulching and re-planting, allow for this over a 5 year period.
We also have a Project Robin Hood Facebook page where community groups can share their resources, stories and seek advice. Last year we had two community benches going for free and these were snapped up by one of the community groups on the Facebook page.
What would happen if the garden or gazebo were in your backyard? You’d make a decision about whether to replant the garden or repair the gazebo. You’d find your own funds and you’d press on. If you decided not to go ahead you’d simply pull out the dead plants or pull down the gazebo so it was safe. You wouldn’t call the City!
But maybe the setback is just the challenge you need? One of the most inspiring moments of 2013 was watching a group bounce back from the theft of thousands of dollars’ worth of crucial supplies. These folks asked themselves questions like: “How can we turn this around? How can we use this incident?” and almost all of the stolen goods were replaced in no time. They can be just as proud of their resilience as they are of their finished project.
We’re halfway through and we’ve run out of money/supplies. Can the City give us more? It’s for a good cause.
The real goal of Project Robin Hood is stronger communities. In the same way that lifting weights for your friend in the gym would not make your friend stronger, the City undermines community spirit if it puts money into every idea that needs help.
Think instead like the tough, resilient people of old, who would ask “what can we do to make the idea work? Are there some local businesses that can help? What about we hold our own small fundraising event? Are there ways we can obtain our supplies cheaper?” You’ll be utterly astounded at how effective these simple questions are, and you’ll be so much prouder of the final result when you’ve stared down the hard times yourselves.
Easy, just give back what’s left and we will put it in the pool for the next round of Project Robin Hood.
Groups have 2 years (24 months) to finish their projects. We know you are all volunteers and have busy lives so if you’re finding it challenging to make sure your project is finished in time just give your Ombeardsmen (technical advisor who will be allocated to your project) to talk about your options.
If we have not answered your question....why not ask Robin at - www.melvilletalks.com.au/projectrobinhood
2015/16 Successful Projects:
The projects that the community thought would benefit their communities the most were (extracts from their original submissions that were put up for the public vote):
608 votes Befriending the Neighbourhood Owl $7,000
We'd like to create and nurture a small patch of bush for birds in Mt. Pleasant; just behind the Glenelg Street Fish and Chip shop. The surrounding area is home to Wattle birds, Black Cockatoos, Red Capped parrots and a beautiful, mournful sounding Boobook Owl. Many of these birds are losing their homes as urban infill sees the clearance of established trees - some of which predate European settlement in Perth. Our aim is to transform Harry Bridle Park - now a sandy old stormwater drain - into a fragrant and dense home for local bird life, which could also be a pleasant place for people to relax and learn more about our local bird and insect community.
1,255 Votes Ardross Nature Based Play Area $10,000
Ardross Primary School P&C hope to build on and expand the nature based play area that is being created by the school and students of Ardross Primary School between the top of the school oval and Al Richardson reserve. A nature based play area uses natural elements such as sand, wood, water and plants. The area currently consists of some rocks and branches and we are looking at adding more features to stimulate the children’s minds and imagination. Whilst this will be a great attraction for the students of Ardross Primary school, the play area is accessible and available to the public for families to use and enjoy time with their children.
740 votes Nature Play Area @ Winthrop Primary School $3,000
This community built play area aims to use many natural elements to inspire kids to imagine, invent and enjoy being outside. Rocks, logs, ropes and tyres will be used in a currently un-used open space within the school grounds to give children somewhere adventurous and imaginative to play. There will be areas to build cubbies and a water play area to allow building of dams and rivers. Our mission is for unstructured outdoor play to become a normal part of every childs life, so that they can develop into resilient, healthy and creative members of the Winthrop Community.
653 votes Amcal Chemist Willagee – Island of Flowers $250
To make the area more attractive to residents and shoppers alike. The parking bays at the front of our pharmacy are separated by an island of pavers. We would like to take up these pavers and replace them with flower beds. We would dispose of the grey paving stones, replace with good soil and mulch, thus adding colour to the strip”
641 votes Melville Nature Corridor $9,975
Reconnecting the children of Melville Primary with Kadidjiny park. We propose that the bushland area that is within Kadidjiny Park bordering the Melville Primary School be revitalised. Kadidjiny Park is a favourite place for the community to meet, play and share great outdoor times. The Park is now established with wonderful playgrounds, grass and planted areas. Now it is time to focus on the remnant of original bush. The area adjoining Melville Primary School to the southern border of the Park is the original bush land. This was saved to be bush forever within the Kadidjiny Master Plan. Over time the bush has become degraded with many dead trees, weeds and no understory plants. It badly needs help. This project will rejuvenate the area creating a sustainable environment for local wildlife and become a long term natural teaching resource for Melville Primary School students.
639 votes Jayleas Parklet $10,000
What’s a Parklet you say? It’s a tranquil place to sit and relax, put your feet up and let the kids play, your own little oasis in the heart of Willagee! Our plan is to create a Parklet at the Western end of the Willagee Shopping Centre Strip on Archibald St, near the front of Jaylea’s Patisserie. By creating an engaging place for the local community to stop and watch the world go by we hope to generate a community atmosphere that will continue to grow throughout Willagee. The Parklet will also help reduce anti-social behavior in the area by making the area more inviting to all those who use the Shopping Centre.
591 votes Ability Idol at Kadidjiny Park, Melville $10,000
Ability Idol" is a project giving people living with disability, a chance to shine on stage! Many people living with disability love music and love performing but don't get the chance to show their gifts and talents. This project will give them an opportunity to sing or perform in front of an audience and to strive for excellence. "Ability Idol" will take the form of a karaoke session, and will be open to all people with disability, including those with an acquired brain injury. Entry will be free and numbers will be capped on a first-come, first serve basis. Entrants will supply their backing track/music on the stipulated format prior to the event and will perform in the order determined by the coordinators. Judges will determine winners who will be announced 8.15pm. Ability Idol will be held at Kadidjiny Park Amphitheatre on a Saturday evening with entertainment provided by local band, Carbon Taxi - providing easy listening dancing music for families.
527 votes Friends of Palmyra Bush Park $7,775 (requested $10,000)
Our vision is to enhance a unique bush block in suburban Palmyar to be an even better nature play space for children. We want to provide large logs and rocks for balancing, climbing and hiding behind; structures to make cubby houses and to play ‘villages’ and a good old rope swing – a place to create. We would like this space to be for children to use their imagination ‘like the old days’. A place where they can experience being in the bush in these days of small backyards and urban sprawl. And an experience different from all the structured, planned brightly coloured playgrounds on every grassy corner.
Project Robin Hood 2013 - The Story So Far
The City of Melville published a short story book on Project Robin Hood 2013.
The book captures the background of the project, the process, the successful projects as well as 'Untold Tales' - stories from the community in relation to the workshops and their projects.
Click here to have a look at the book.